Release Request Form

The Change Advisory Board (CAB) is a body that exists to approve changes and assist Change Management in the assessment and prioritisation of changes. Within an organisation all Significant Changes should undergo assessment, classification and prioritisation by the CAB. The CAB should also be responsible for reviewing the success of completed changes and for ongoing optimisation of the Change Management process.

Note: Change Management is about appropriate delegation and approval. Therefore there may be a number of advisory boards across your organisation dealing with different areas of responsibility. Additionally not all changes will be deemed worthy of review, for instance some types of change will be considered routine and approval will be delegated to appropriate division or team leader.

The following structure is provided as a general template for all CAB Meetings.

SECONDARY MEMBERS
CAB AGENDA
PRIMARY MEMBERS
Role/Responsibility	Name	Position
Chairman	TBI	Change Manager
Secretary/Minutes	TBI	Change Analyst
Primary Member	TBI	Release Manager
Primary Member	TBI	Configuration Manager
Primary Member	TBI	Capacity Manager
Guests will be invited based on RFCs under review. Guests typically include: Service Management, Release Managers, Configuration Managers, Divisional Change Champions, Technical Architects, Project Managers and Business Relationship managers.
RFC Stakeholder	TBI		TBI
RFC Stakeholder	TBI		TBI
RFC Stakeholder	TBI		TBI
RFC Stakeholder	TBI		TBI
RFC Stakeholder	TBI		TBI

MEETING STRUCTURE
1. Chairman - Opening of Meeting 2. Chairman - Welcome Members 3. Chairman - Welcome Guests 4. Chairman - Apologies 5. Secretary - Distribution of Last Weeks Minutes 7. Primary Members - Review of Last Weeks Minutes 8. Primary Members - Review of Actions from Last Weeks Meeting 9. Primary Members - Change Post Mortem 10. Secondary Members - Overview/Explanation of RFC 11. Members - Change Request Reviews 12. Members - Any Other Business 13. Chairman - Date of Next Meeting

The purpose of the CAB minutes is to ensure all decisions made by the Change Advisory board (and Change Management Team) is published on a regular basis and that decisions and decision-making representatives clearly clarified. To help support Change Management standards the Change Secretary will be responsible for publishing change minutes on a regular basis. The core information captured is shown in the template below.

CAB MINUTES

Meeting Date/Time
Meeting Location
CAB Chairman
CAB Secretary
CAB Members Present
Apologies Received From

REVIEW OF LAST MEETINGS MINUTES

Review Comments

REVIEW OF ACTIONS FROM PREVIOUS MEETINGS (Repeat this section for each Action under Review)

Action	Status Update
Action	Status Update
Action	Status Update
Action	Status Update

CHANGE POST MORTEM (Repeat this section for each “completed”, non-closed Change)

Change Request Number	CR000000
Change Success or Failure	Success or Failure
Port Review Actions	Close Change, Re-Work or Rollback
Technical Review Comments	Technical Risk, Dependencies and Benefit Assessment
Business Review Comments	Business Risk, Dependencies and Benefit Assessment


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Change Control/Advisory Board Agenda & Minutes